How to Generate Proforma Invoice in TallyPrime

India -May 23, 2023 - Businesses these days follow a common practice of sharing a Proforma Invoice before issuing the sales invoice. A proforma invoice allows the buyer to take a look at the deal and understand the terms.

Generally, a proforma invoice includes all the details related to the transaction such as---item description, quantity, rate, payment terms and mode of payment, date of delivery, and so on.

Based on this invoice, the buyer can easily make the decision of going forward with the said sale, making any changes to the proposed invoice, or cancelling the deal. This will also allow the seller to take internal decisions accordingly.

A proforma invoice in TallyPrime is in fact a printout of an optional sales voucher. Once you mark a voucher as Optional, it no longer impacts your books of accounts.

With TallyPrime Release 3.0, the automatic method of voucher numbering is now enhanced to have an auto-retain voucher numbering system during insertion or deletion. This means once an invoice is generated, the number assigned is permanent in nature. When an invoice is inserted, it is assigned with a new number without affecting the already generated invoice. It's the same when you delete the transaction i.e., the number is removed without affecting the already generated invoice.

A document that records the actual transaction between the seller and the buyer of goods or services and requests for a payment

Proforma Invoice and Sales Invoice

• Issued after the order has been placed, delivered, and fulfilled.

• A legally binding way to inform the buyer about the amount due for the goods/services already provided

• Sales invoices include both party’s logos, billing, or shipping addresses, contact information,

• A commercial invoice is necessary for paying a bill and is used by your accounts receivables and payables team.

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A written proposal is sent to negotiate the terms of the transaction, and it contains the details of the future sale such as item, rate, quantity, date of delivery, and so on.

A non-legally binding courtesy to help a buyer know what to expect ahead of time.

Proforma invoices include all the information a normal sales invoice would include, except for an official invoice number.

It gives your business an estimated idea of the future cash inflow and the due date for the receivable.